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Thursday, March 24, 2011

E-Mail Stationery...Optimize..PC... series contd


E-Mail Stationery in Yahoo Mail with Outlook Express
You can configure Yahoo Mail so that Outlook Express can be used to send and receive messages on your Yahoo Mail account. When you do this you are still also able to access your Yahoo Mail account online (via your web browser.)
Accessing a Yahoo Mail account through Outlook Express has a number of advantages:
*       You can keep a large amount of e-mail without overflowing the storage available to you at Yahoo.
*       You can read your messages "offline". I.e. you can read them while your computer is not connected to the Internet.
*       E-Mail stationery will work. Most e-mail stationery uses "scripting", which is not supported by Yahoo Mail online (when you use Yahoo Mail in your web browser.) When you view the same messages in Outlook Express instead, you can see them as intended.
If you already access your Yahoo Mail account this way, and you are not seeing received stationery correctly in Outlook Express, please click on one of the following links for more information about your version of Outlook Express:
To set up your Yahoo Mail account for use in Outlook Express:
Go to your Yahoo Mail account online in your web browser.
Click Options
Click Pop Access & Forwarding
To Sign Up, you'll have to agree to accept e-mails of special offers from Yahoo. Select the categories of offers you are willing to receive, then click Finished.
Use the defaults on the next screen ("Web and POP Access", and "HTML Messages") and click Submit.
Now you will be at a page which is titled "Pop Configuration". You might want to bookmark this page and/or print it, in case you ever reinstall Outlook Express. Near the bottom of this page is a link titled "Configuring Microsoft Outlook Express". Click that link and follow the instructions there to finish the setup.
After you finish the above setup you will be able to pick up and send Yahoo Mail messages using Outlook Express.

To get POP3 mail access with the standard Yahoo email account you need to sign up as a Yahoo! Delivers member (currently February 2004 free). Once signed up you then need to enable POP3 access and mail forwarding. You will find both options on the mail options page of your mailbox. The procedure is as follows:
If you are not signed into your account, you can check your status or become a Yahoo! Delivers member by doing the following:
  1. Sign into your Yahoo! Mail account.
  2. Click on Mail Options on the top right-hand corner.
  3. Click on Yahoo! Delivers on the Options Page
  4. Click Yes!, please enrol me in the Yahoo! Delivers promotional program..
  5. Fill out the rest as you desire, then click the button, Finish.
Once you have completed these steps, click on POP3 and Forwarding Status on the Options page to continue with your registration for these services.
If you do have POP3 access then proceed as follows:
Once POP3 mail access has been enabled you then need to configure Outlook Express. To configure you will need to know the names of POP3 and SMTP severs. This varies depending on region. e.g. the POP3 server for USA users is and for UK users it is . The following uses USA servers, for users in other regions just modify the POP3 and SMTP server addresses, if in doubt consult MailOptions- Help.
The following information is required to configure your Yahoo email POP3 account:
Incoming mail (POP3) server: (USA customers)
Outgoing mail (SMTP) server:
Account name: Your Yahoo! Mail name (your address without
Outlook Express allows you to add a new email account to your existing profile. This means you do not have to replace your current settings in order to send and receive Yahoo! Mail messages. The procedure is as follows:
  1. From the Tools menu, choose Accounts.
  2. Select the Mail tab.
  3. Click the Add button.
  4. From the Add menu, click Mail.
  5. In the text box labelled Display Name, type your name and click Next.
  6. In the Email Address and the reply address box , type your Yahoo! Mail address (be sure to include and click Next. ( for more details on these addresses see my how to set up email addresses article)
  7. Under My incoming mail server is a... select POP3.
  8. Type in the Incoming Mail (POP3, IMAP4, or HTTP) Server box.
  9. Type in the Outgoing Mail (SMTP) Server box.
  10. Click Next.
  11. In the Account Name box, type your Yahoo! Mail ID (your email address without the
  12. In the Password box, type your Yahoo! Mail password.
  13. If you want Outlook Express to remember your password, check the Remember password box.
  14. Do not check the boxes labelled Log on using Secure...
  15. Click Next.
  16. Click Finish.
Important: The Yahoo! Mail SMTP server now requires authentication. To turn this setting on:
  1. From the Tools menu, choose Accounts.
  2. Select the Mail tab.
  3. Double-click the account labelled
  4. Select the Servers tab.
  5. Check the box next to My Server Requires Authentication.
  6. Click OK.
To control deletion of messages from the Yahoo! Mail Server:
  1. From the Tools menu, choose Accounts.
  2. Select the Mail tab.
  3. Double-click the account labelled
  4. Select the Advanced tab.
  5. In the Delivery section at the bottom of the window, check Leave a copy of messages on server if you want to save your Yahoo! Mail messages on the Yahoo! Mail server as well as on your local computer. Do not check this box if you want your messages to be deleted from the Yahoo! Mail server once you have received them in Outlook Express. If you want to access your email from both the Outlook Express client and the Yahoo web based client then you need to leave a copy of the mail on the server.

Done! You can now access your Yahoo mail using Outlook Express.

·  Yahoo! Mail Settings
Yahoo Mail offers standard POP3 access for receiving emails incoming through your Yahoo mailbox, by using your favorite email client software. To setup your email client for working with your Yahoo account, you need to select the POP3 protocol and use the following mail server settings:
Yahoo Incoming Mail Server (POP3) - (port 110)
Yahoo Outgoing Mail Server (SMTP) - (port 25)
POP Yahoo! Mail Plus email server settings
Yahoo Plus Incoming Mail Server (POP3) - (SSL enabled, port 995)
Yahoo Plus Outgoing Mail Server (SMTP) - (SSL enabled, port 465, use authentication)
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